Staying Healthy
Following Safe Meeting Protocols and Guidance from CDC and CDPH
We are utilizing guidance from the CDC, the California Department of Public Health, and safe meeting protocols currently being recommended by meetings industry leaders to determine our best practices for healthy meetings. This page will be updated as necessary.
The CDC recommends that people who have not been vaccinated against Covid-19, and anyone in a high-risk group for Covid-19, should not attend large group gatherings or engage in nonessential travel at this time. Likewise, if you are feeling sick or have been in contact with someone who has been diagnosed with Covid-19, please stay home. Convention registration fees are fully refundable in cases of illness or quarantine.
Current CDC guidance states that fully vaccinated people "can participate in many of the activities that you did before the pandemic." However, wearing a mask indoors is currently required under California public health orders, even for fully vaccinated people in order to help prevent the spread of Covid-19 and to help protect others who have not been vaccinated or who have weakened immune systems. You can read more about current recommendations for people who are fully vaccinated against Covid-19 on the CDC website.
Currently, the California Department of Public Health has lifted most Covid-related restrictions as of June 14th. However, masks are required for both vaccinated and unvaccinated individuals in most indoor settings and businesses, such as hotels and conventions like the Mystical Minds convention. Proof of vaccination is not required at gatherings that aren't in the "mega event" category (our event is not a mega event). Understand that requirements may change at any time, and that we will will ultimately follow the requirements and requests of the host hotel in addition to any guidelines issued by the CDC, CDPH, or local or county health departments.
All attendees, staff, and presenters at Mystical Minds will be expected to follow any federal, state, or local health ordinances or regulations that remain in place at the time of the convention. Understand that policies can change very quickly. In the case of unforseen future restrictions that inhibit our gatherings, the price of your convention registration will be fully refunded.
What we are doing to help you stay healthy
- We have opted for smaller, intimate gatherings and have limited the size of our conventions for 2022 to a maximum of 100 total participants per event, including event staff, presenters, and their guests.
- Our venue in Pleasanton/Dublin has outdoor space adjacent to our meeting area for good ventilation and easy access to the outdoors and fresh air. Our venue in San Jose has standard HVAC ventilation. We will provide frequent breaks for fresh air and hand washing.
- We will supply hand sanitizer and sanitary masks for those who desire them.
- The host hotels follow strict cleaning protocols, and shared surfaces will be sanitized frequently throughout our gatherings.
- We will encourage regular hand-washing and basic hygiene practices to help stop the spread of germs.
- We will collect contact information for contact tracing purposes, and request that attendees report to Mystical Minds Convention any positive Covid test results, or Covid-like symptoms, experienced within the two weeks following the gathering. You can contact mysticalmindsconvention@gmail.com and also report the diagnosis or symptoms to the host hotel.
- We will have daily, voluntary temperature checks for attendees using a contactless digital thermometer. Daily temperature checks for all Mystical Minds presenters and staff will be required.
- We encourage anyone who is feeling sick prior to the convention to not attend. You will receive a full refund of your convention registration fee. If you become sick while at the convention, please leave the convention and let us know about your illness. Your convention registration fee will be fully refunded.
- As mandated by California state law, masks will be available and required.
- Any guidelines provided by local or state health ordinances, or by the host hotels, must be followed. You are expected to comply with any such regulations in a mature manner regardless of your agreement or disagreement with the requirements.
- We will not require proof of vaccination unless required to do so by current government regulations, CDC or CDPH recommendations, or requests by the host hotels. Because of this, it's recommended that only those who are fully vaccinated and who feel comfortable around people with unknown vaccination status and unknown health status, attend our in-person gatherings at this time.
- Those who choose to voluntarily show their vaccination card upon checking in at the convention will receive a special badge pin.
Register now for Mystical Minds Spring and Fall Gatherings!
For any further questions about our Safe Meetings protocals, please email mysticalmindsconvention@gmail.com
